PNA CONNECT PRIVACY POLICY

Philippine Neurological Association (PNA)

Effective Date: November 11, 2026
Last Updated: November 11, 2026

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1. Introduction

The Philippine Neurological Association (PNA) respects and values the privacy of its members, healthcare professionals, patients, website visitors, and users of its digital platforms.

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This Privacy Policy explains how personal information may be collected, used, processed, stored, shared, and protected through the PNA Connect Mobile Application, the official PNA website (www.philippineneurologicalassociation.com), and associated digital services.

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PNA is committed to protecting personal information in accordance with Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012, its Implementing Rules and Regulations, and applicable issuances of the National Privacy Commission.

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By using PNA Connect, users acknowledge that they have been provided access to this Privacy Policy. Where consent is legally required, PNA will obtain it separately through an appropriate mechanism.

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2. Information We May Collect

Depending on the features and services accessed, PNA may collect or process the following categories of information.

 

A. Personal and Contact Information

• Full name

• Email address and contact number

• Professional or institutional affiliation

• Other information voluntarily submitted through inquiries or registration forms

 

B. Professional and Membership Information

• PNA membership information and status

• Medical specialization and subspecialization

• Professional credentials and affiliations

• Region, province, or city of practice

• Clinic or hospital addresses and professional contact details

• Information submitted for the Find a Neurologist directory

 

C. Event and Educational Activity Information

• Event registrations and participation records

• Workshop and conference attendance

• Continuing medical education participation and certificates, where applicable

• Responses submitted through PNA event forms and feedback surveys

 

D. Technical and Usage Information

Depending on the application's enabled features and third-party service configuration, technical information may include:

• Device type, operating system, and app version

• IP address and approximate location inferred from network information

• Website and application usage activity

• Diagnostic information and error reports

• Cookies or similar technologies used by web-based components

 

E. Location Information

The Find a Neurologist feature may display clinic or hospital locations using mapping services.

Where enabled, device location may be requested to help users identify nearby neurological services.

Users should be able to control location permissions through their device settings.

PNA will disclose separately if precise device location is collected, stored, or shared beyond what is necessary to deliver an activated location-based feature.

 

3. Purposes of Processing

PNA may process personal information for legitimate organizational and service-related purposes, including:

1. Providing access to PNA Connect and its features.

2. Maintaining membership and professional records.

3. Facilitating searches for neurologists and neurological services.

4. Organizing conferences, conventions, workshops, and continuing medical education activities.

5. Communicating official announcements, advisories, educational updates, and event notifications.

6. Providing brain health information and public education.

7. Responding to inquiries, requests, or concerns.

8. Maintaining application functionality, reliability, accessibility, and security.

9. Complying with legal, regulatory, and organizational obligations.

 

PNA will process information only when supported by an applicable lawful basis, such as consent, a contractual or legal obligation, or another lawful basis recognized under Philippine data privacy law.

 

4. Find a Neurologist Directory

PNA Connect may provide a searchable directory of neurologists, including professional information such as names, specialties, subspecialties, practice locations, and clinic contact details.

 

Information published in this directory should be limited to professional details approved or otherwise lawfully authorized for publication.

Members may request corrections or removal of eligible directory information by contacting PNA.

 

PNA will not intentionally publish private residential addresses, confidential patient information, or other non-public personal details without an appropriate legal basis.

 

5. Membership Services

Certain PNA Connect features may be restricted to authorized members.

 

Where membership authentication is implemented, PNA may process relevant account identifiers and membership information for identity verification and access control.

 

Access to restricted information will be governed by applicable membership requirements and authorization controls.

Members are responsible for maintaining the confidentiality of their login credentials.

 

6. Third-Party Platforms and Services

PNA Connect may use third-party technologies or link to external services, including, where implemented:

• Wix, for website, application, content, or membership services.

• Google Maps, for geographical information and clinic location displays.

• Jotform, for registration forms, surveys, and event-related digital services.

• YouTube, Facebook, Spotify, and other social media platforms, for educational and promotional content.

• Other authorized technical, communications, analytics, or event-management providers.

 

These services may process information according to their respective privacy policies and contractual arrangements with PNA.

PNA will review applicable third-party processing practices and implement appropriate safeguards when personal data is shared or processed on its behalf.

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7. Information Sharing and Disclosure

PNA does not sell personal information to advertisers or data brokers.

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Personal data may be disclosed when necessary to:

• Authorized PNA officers, staff, and administrators performing official duties.

• Service providers supporting application, website, membership, or event operations.

• Professional or institutional partners, where disclosure is authorized and necessary for a specific service.

• Government authorities or regulatory bodies when required by law.

• Other recipients with the data subject's valid consent or another lawful basis.

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Where personal information is transferred or processed outside the Philippines, PNA will take appropriate measures to ensure lawful processing and adequate protection.

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8. Data Protection and Security

PNA is committed to implementing reasonable and appropriate organizational, physical, and technical safeguards to protect personal information.

 

These may include access controls, secure communications, authorized account management, appropriate storage protections, and administrative security procedures.

 

Although reasonable precautions are taken, no electronic storage or transmission system can be guaranteed completely secure.

Users are encouraged to protect their devices, maintain secure credentials, and report suspected unauthorized access.

 

9. Data Retention and Deletion

PNA will retain personal information only for as long as necessary to fulfill the purposes for which it was collected, subject to applicable laws, regulatory obligations, and documented retention policies.

 

Records will be securely deleted, anonymized, or otherwise appropriately disposed of when retention is no longer justified.

 

Users may request access to, correction of, or deletion of their personal information, subject to applicable legal limitations.

 

Where account creation is supported, PNA will provide a clear method for users to request account deletion and deletion of associated personal data, subject to lawful retention requirements.

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Requests may be sent to:

secretariat@philippineneurologicalassociation.com

Subject: PNA Connect – Data Privacy Request

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PNA may verify a requester's identity before processing a request to protect against unauthorized disclosure or deletion.

 

10. Push Notifications and Communications

PNA Connect may provide notifications concerning:

• PNA announcements

• Upcoming scientific meetings and conventions

• Educational programs and workshops

• Membership-related updates

• Brain health campaigns and advocacies

 

Users may manage permitted push notifications through their device settings.

 

Promotional or other communications requiring separate consent will be handled in accordance with applicable privacy requirements.

 

11. Patient Privacy and Medical Information

PNA Connect is primarily intended as an informational, educational, and professional networking platform.

 

It is not intended to provide emergency medical services or replace consultation with a licensed healthcare professional.

 

Users should avoid submitting confidential patient records or sensitive medical information through general inquiry, feedback, or communication channels unless an authorized and appropriately secured process has been provided.

 

If PNA introduces services that collect patient health information, additional privacy disclosures, safeguards, and consent procedures will be implemented as legally required.

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12. Children's Privacy

PNA Connect is intended primarily for healthcare professionals, members, and the general public seeking neurological information.

 

The application is not designed to intentionally collect personal information directly from children without an applicable lawful basis and appropriate parental or guardian authorization where required.

 

If PNA becomes aware of inappropriate collection of a child's personal information, it will take reasonable steps to address the matter in accordance with applicable law.

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13. Rights of Data Subjects

Under the Data Privacy Act of 2012, individuals have rights subject to applicable legal conditions and limitations.

These include:

• The right to be informed.

• The right to access personal information.

• The right to object to certain processing.

• The right to correct inaccurate information.

• The right to request erasure or blocking where applicable.

• The right to data portability where applicable.

• The right to claim damages as provided by law.

• The right to file a complaint with the National Privacy Commission.

 

Requests concerning personal information may be submitted through PNA's official communication channels.

 

14. External Links

PNA Connect may contain links to external websites, learning resources, social media channels, and third-party services.

 

PNA is not responsible for the independent privacy practices of external organizations.

 

Users are encouraged to review the privacy policies of external websites and applications before submitting personal information.

 

15. Changes to This Privacy Policy

PNA may revise this Privacy Policy to reflect changes in application functionality, organizational practices, applicable regulations, or service-provider arrangements.

 

Significant changes will be communicated through appropriate PNA channels.

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The latest published version will be accessible through the PNA website and, where applicable, within the PNA Connect application.

16. Contact Information

For questions, concerns, or requests regarding this Privacy Policy or the processing of personal information, please contact:

 

Philippine Neurological Association

Room 1006, North Tower
Cathedral Heights Complex
St. Luke's Medical Center
E. Rodriguez Avenue, Quezon City, Philippines

Email: secretariat@philippineneurologicalassociation.com

Website: www.philippineneurologicalassociation.com​

 

Users may also contact the National Privacy Commission of the Philippines regarding concerns involving their data privacy rights.

Philippine Neurological Association

 

Quality Neurological Care for All. Anytime. Anywhere.

© 2026 Philippine Neurological Association. All rights reserved.